Follow Up Email Subject Line

follow up email subject lineA new doubt that you guys have been having is that after writing a perfect follow up email, you got stuck with writing an equally great follow up email subject line.
33% of email recipients decide whether or not to open an email based on the subject line alone – you really need to ace it.
If you’re looking for the professional side of this guide, we got you covered here.
Let’s clear any doubts you might have about this issue and make sure you learn how to always write a proper line.

Follow Up Email Subject Line


Before even starting you need to know one essential thing – is your email is formal or informal?
Are you writing to a friend or to a co worker? You need to know if it’s personal or professional as a follow up email subject line differs from one to the other. For strictly professional subject lines we’ve made a separate article here.

Writing a follow up email subject line can be fairly easy and quick if you follow these 3 simple steps:


  • Always write the body of your email first. It’s much easier to come up with a good subject line after the email is completed.
  • Determine the core message of your email. What is the essential information that your email is delivering?
  • Write a simple and relevant subject line. You now have the required information to write the perfect follow up email subject line.

And there you have it, quick and easy.
It really is simple to apply this method and get great results, the part where most people fail is the first point, you should never write the subject line first.

To make it clearer for you guys we have gathered some examples of how to properly write a follow up email subject line.

Examples Of Follow Up Email Subject Lines:


RE: “The Subject” – Easy right? If you’re responding to someone that started a conversation with you, the safest and easiest solution is to simply let it be “RE:”. It’s instantly recognizable and is sure to get opened by the recipient, although a bit generic.


About “The Subject” – Direct, it’s always appreciated. Not only is it safe but also intriguing enough to make the reader want to open it.


Found the solution – Bold and sure to catch the eye of your recipient and make them quickly open your email. This is great even for interview follow ups as you will present yourself as the solution to their problem, it makes you stand out from the rest!


These are great examples of how to write a great follow up email subject line. Use these as your guidelines for all your future ones but remember that being creative is always appreciated.

We recommend that you read our previous guides on how to start an email and how to close one, since you’re going to be needing to do those very soon. See you there!

Best Greetings For Email

best greetings for emailWe’ve talked about how to write greetings and openers for all kinds of emails before. In these articles we finished by showing you the very best greetings for email you could use for each of the styles of email. Be it formal or informal.

In this article, we’re going to round them all up without any of the fuss and give you a list of the very best greetings for email you can use in any situation.
Consider this your arsenal.

Top 10 Best Greetings For Email


Dear Mr/Dear Ms – The classic. It’s safe, widely used and never fails.

Variations: Dear Sir/Dear Madam.


To Whom It May Concern – Another tried and tested opener. Perfect for when you’re not sure who will be the recipient of your letter. It’s extremely safe and in good taste.

Variations: None.


Gentlemen/Ladies – To be used in rare occasions where you need to address multiple people at once.

Variations: Ladies and Gentlemen.


Dear Mr/Dear Ms *- A classic which we always recommend. It’s the most widely used greeting for business emails/letters and is also great for this situation.

*In strict business emails you do not use the first name of the person you’re addressing but in this case it can and should be used.
It shows more affection and closeness to the person you’re talking to. For example, “Dear Mr.John” instead of “Dear Mr.Smith”.

Variations: Dear Sir, Dear Madam. (These are more formal and less friendly)


How do you do Mr/Ms * – This is the closest to informal as you can get while still being acceptable and professional. It shows genuine interest in the person’s well being and presents you more as a friend than the others. Very warm and friendly.

*The same rule of first and last name applies. Use the first name to push this even closer to a friendly greeting or use the last name to make it more professional.

Variations: How are you doing Mr/Ms.


Hi – Very simple, widely used and friendly. Notice that you use the first name as it is warmer and shows you’re close.

Variations: Hello – Again, simple and popular but a bit more formal than “Hi”. It still radiates friendship but it’s a little less warm than the previous one.


Dear – Extremely warm and caring. To use for close relatives, very good friends or a loved one.


Hi there! – A very informal and lighthearted salutation. To use for more casual friends and well known acquaintances.

Variations: Hello there!, Hey there!


What’s up? – Super informal and relaxed, only to be used with very close friends. Very friendly and casual.

Variations: What’s going on?, What’s new?


How are you doing? – A great opener that shows warmth and endearment. To be used for relatives and friends alike.

Variations: How are you?, How do you do?


Make sure you memorize these, they are the best and only set of openers you will ever need in your life.

Now that you know the best greetings for email, why not go ahead and learn the best closings?

It was a pleasure to help and we’ll see you there!

Formal Greetings In Email

formal greetings in emailIt’s always hard to figure out how to write formal greetings in email form. A formal greeting has to maintain a professional tone but also show some warmth – a tricky combination. We know that it’s difficult and that’s why we’re here to help you, let’s get started on making you a master at these.
If you just got here and missed our previous steps, head on over to how to start an email to learn the essential tips and tricks to start both formal and informal emails.

 

Formal Greetings In Email

We can’t stress this enough – always measure how close you are to the recipient before start writing.
Strictly business email openers are different from these formal greetings.
You can see this type of greeting as a professional text with a dash of your personal warmth.

Use these when dealing with:

  • Close customers which you have known and talked to for some time (can be months or years depending on the friendliness of the person).
  • Co-workers that you talk to regularly.
  • Business contacts which you talk to outside of work.

We bet you already know some sort of salutations and openers but to clear any doubts and make sure you use the right ones, we’re going to show you the very best.

Examples of Formal Greetings In Emails:


Dear Mr/Dear Ms *- A classic which we always recommend. It’s the most widely used greeting for business emails/letters and is also great for this situation.

*In strict business emails you do not use the first name of the person you’re addressing but in this case it can and should be used.
It shows more affection and closeness to the person you’re talking to. For example, “Dear Mr.John” instead of “Dear Mr.Smith”.

Variations: Dear Sir, Dear Madam. (These are more formal and less friendly)


How do you do Mr/Ms * – This is the closest to informal as you can get while still being acceptable and professional. It shows genuine interest in the person’s well being and presents you more as a friend than the others. Very warm and friendly.

*The same rule of first and last name applies. Use the first name to push this even closer to a friendly greeting or use the last name to make it more professional.

Variations: How are you doing Mr/Ms.


These great openers are simple, direct and are sure to be the perfect start for your formal emails or letters. Now that you know how to write the perfect start, why not go ahead and learn how to write the perfect ending?
You can also load up your arsenal with our Top 10 Best Greetings For Email, which rounds up the best from all our articles.
We hope this helped to clear any doubts you had about formal greetings in email and if you want to further develop your writing style, we wrote an incredible article about follow up emails that covers all the keys to make you a great writer no matter the style or situation.

It’s always a pleasure to answer your questions, if you have any feel free to write them in the comments below an we’ll make sure to help you!

Business Email Salutations

business email salutationsBefore we wrote our previous article about business letter salutations we had already gotten a lot of questions asking if there was a difference between writing them for a letter and writing them for an email.
Business email salutations are very much the same as the ones you use in a letter.
People showed concern about any differences that might occur when writing formal salutations in these two mediums.

To put this questions to rest: No.

All the key points that we talked about in the business letter guide still apply fully when writing business email salutations.
In any case, we’ll write them here for you too!

Business Email Salutations

To write great business email salutations you need to follow these 4 simple steps:

  • Assess the level of closeness you have to the recipient.
  • Determine the type of language you will use.  More warm (close clients for example) or strictly business (not well known higher ups).
  • Maintain a professional tone. Even when dealing with the closest clients or co-workers it is essential to keep a formal writing style.
  • Write your business email salutations that fit the future contents of your email.

By following these steps you will always ace a business letter salutation and create a great entry for the rest of your text.

To give you a helping hand and some ideas, we have gathered the absolute best examples of great business letter salutations for you. Remember that in a formal tone there isn’t much leeway to be creative, so it’s often best to use the safest and classic options. Here they are:

Examples Of Business Email Salutations:


Dear Mr/Dear Ms – The classic. It’s safe, widely used and never fails.

Variations: Dear Sir/Dear Madam.


To Whom It May Concern – Another tried and tested opener. Perfect for when you’re not sure who will be the recipient of your email. It’s extremely safe and in good taste.

Variations: None.


Gentlemen/Ladies – To be used in rare occasions where you need to address multiple people at once.

Variations: Ladies and Gentlemen.


These should be the business email salutations that you most often use due to their safe, classic and strong usage. You can never go wrong with these.

Thanks for reading, as always. It’s a pleasure to teach you how to write better and improve your professional skills, and, now that you mastered email openings, why not master email closings?
We recommend you to read our great guide on follow up emails, we obviously focus on follow ups but also give incredible writing tips and tricks that apply to any piece of text you have to write.
See you there!

Business Letter Salutation

business letter salutationNow that you know the basics on how to start an email, it’s time to expand your knowledge and become a master on the professional (formal) side of it.
A business letter salutation can be tricky to write but fear not, we’re here to make sure you ace it.
We’re going to give you a brief review of the key elements and then provide you with the very best tried and tested examples, which you can and should use on your own business emails. We recommend you also read our complementary article about professional email subject lines, which is sure to help.

 

 

Business Letter Salutation

To write the perfect business letter salutation you need to follow these 4 simple steps:

  • Assess the level of closeness you have to the recipient.
  • Determine the type of language you will use.  More warm (close clients for example) or strictly business (not well known higher ups).
  • Maintain a professional tone. Even when dealing with the closest clients or co-workers it is essential to keep a formal writing style.
  • Write a business letter salutation that fits the future contents of your letter.

By following these steps you will always ace a business letter salutation and create a great entry for the rest of your text.

To give you a helping hand and some ideas, we have gathered the absolute best examples of great business letter salutations for you. Remember that in a formal tone there isn’t much leeway to be creative, so it’s often best to use the safest and classic options. Here they are:

Business Letter Salutation Examples:


Dear Mr/Dear Ms – The classic. It’s safe, widely used and never fails.

Variations: Dear Sir/Dear Madam.


To Whom It May Concern – Another tried and tested opener. Perfect for when you’re not sure who will be the recipient of your letter. It’s extremely safe and in good taste.

Variations: None.


Gentlemen/Ladies – To be used in rare occasions where you need to address multiple people at once.

Variations: Ladies and Gentlemen.


These should be the business letter salutations that you most often use due to their safe, classic and strong usage. You can never go wrong with these.

In some situations you might be really close with a business contact and feel like you should be more warm and endearing with your opener.
It’s a tricky situation as you have to maintain a formal tone but also be more friendly than the usual.
To clear any doubts you have, we’ve written a new article about these special formal greetings.
Be sure to read it and as always, we hope we helped!

 

Salutations For Emails

salutations for emailsWriting the perfect salutations for emails can be a bit tricky. Sound too formal and it seems rude, too informal and it might be disrespectful for some. In this article we’ll teach you everything you need to know in order for you to write great salutations for personal (informal) emails.

If you’re looking for a guide for professional salutations (formal), we’ve got you covered as well.

Salutations For Emails

There is a technique that you have to use in order to figure out what the best possible opener for your email is. We’ve talked about it before, as it applies to business as well and it is extremely useful. It’s all about:

Assessing the level of closeness you have with the person.

Is it a close friend or a distant relative? Someone you talk to often or rarely? These are the questions you need to answer before writing your salutations for emails.
If it’s someone you hold very close to you, the opening will sound much better if it’s warm and endearing. If it’s a distant relative you should still be warm but you can’t overdo it or it will seem awkward and out of place.

After doing this assessment you’re halfway there, all you need now is some great opening lines that fit the level of closeness you have, and that’s where we come in.
We’ve made a list of the absolute best salutations for emails you can use, always in an informal style but with different tones so you can decide which is best for your situation as we’ve said above.

Examples Of Salutations For Emails:


Hi “John” – Very simple, widely used and friendly. Notice that you use the first name as it is warmer and shows you’re close.


Hello “Jane” – Again, simple and popular but a bit more formal than “Hi”. It still radiates friendship but it’s a little less warm than the previous one.


Dear “Mom” – Extremely warm and caring. To use for close relatives, very good friends or a loved one.


Hi there! – A very informal and lighthearted salutation. To use for more casual friends and well known acquaintances.

Variations: Hello there!, Hey there!


What’s up “Rick”? – Super informal and relaxed, only to be used with very close friends. Very friendly and casual.

Variations: What’s going on?, What’s new?


How are you doing “Aunt Emma”? – A great opener that shows warmth and endearment. To be used for relatives and friends alike.

Variations: How are you?, How do you do?


Those are the absolute best lines you can use in salutations for emails. Don’t forget to use them for the appropriate level of closeness you have!

Be sure to check out our great guide on email closings, since you’ll be needing to write those very soon as well!

If you want to learn how to master writing any type of text, check out our guide on follow up emails, while we do focus on follow ups we present essential keys that can be used anywhere.