How To Write A Follow Up Email After No Response

how to write a follow up email after no responseNo response, I see. Make sure you read our guide on how to write the perfect follow up email, we promise that if you do this won’t happen again!
Well, you wouldn’t be here for any other reason but don’t you fret because we’re here to show you how to write a follow up email after no response from the place you’re looking to work at.
You may think you’re nagging whoever reads these, but actually it’s a great way to show you’re persistent and you want to persevere.
So, without further ado, let’s begin.

How To Write A Follow Up Email After No Response

Now, a major aspect you should always be aware of is to not let your personal feelings show through your words.
You may be feeling hurt or rejected but, trust us, it’s not a good idea to show aggressiveness or even passive-aggressiveness in your e-mail, you’ll only end up hurting your chances.
It’s possible your first e-mail only slipped through the cracks as a lot of them do and among all that work, the person responsible simply didn’t notice.
Who’s to say, really? Either way, always keep a polite and friendly tone so as not to have them brush you off to the side.

With that said, here’s a very simple sample you can utilize as a guideline.
Feel free to copy it and make your own personal adjustments:

Dear Mr./Mrs. First and Last Names

Some time ago I contacted you making an introduction and desire to work with you in response to your advertisement. Perhaps my intentions weren’t transparent as I received not heard back from you. Please find attached to this e-mail my résumé and contact information for your perusal. I would be very pleased to receive confirmation regarding a possible interview when you’ve had the time to verify my documents. Once again, thank you for your attention.


Your First and Last Names

Very simple, right? That’s how to write a follow up email after no response in a perfect way.
You were forward without being over-bearing and you made a good impression. That’s all there is to it really, don’t overthink it or overwrite it, always keep it short and sweet as we like to say.

We highly recommend you to read our guide on how to write email starters and endings, after all, you’re going to need to know these skills when you get the job!

If you have any other questions about how to write a follow up email after no response or any other subject, feel free to leave them in the comments below or send us an email, good luck!

Follow Up Email Subject Line

follow up email subject lineA new doubt that you guys have been having is that after writing a perfect follow up email, you got stuck with writing an equally great follow up email subject line.
33% of email recipients decide whether or not to open an email based on the subject line alone – you really need to ace it.
If you’re looking for the professional side of this guide, we got you covered here.
Let’s clear any doubts you might have about this issue and make sure you learn how to always write a proper line.

Follow Up Email Subject Line

Before even starting you need to know one essential thing – is your email is formal or informal?
Are you writing to a friend or to a co worker? You need to know if it’s personal or professional as a follow up email subject line differs from one to the other. For strictly professional subject lines we’ve made a separate article here.

Writing a follow up email subject line can be fairly easy and quick if you follow these 3 simple steps:

  • Always write the body of your email first. It’s much easier to come up with a good subject line after the email is completed.
  • Determine the core message of your email. What is the essential information that your email is delivering?
  • Write a simple and relevant subject line. You now have the required information to write the perfect follow up email subject line.

And there you have it, quick and easy.
It really is simple to apply this method and get great results, the part where most people fail is the first point, you should never write the subject line first.

To make it clearer for you guys we have gathered some examples of how to properly write a follow up email subject line.

Examples Of Follow Up Email Subject Lines:

RE: “The Subject” – Easy right? If you’re responding to someone that started a conversation with you, the safest and easiest solution is to simply let it be “RE:”. It’s instantly recognizable and is sure to get opened by the recipient, although a bit generic.

About “The Subject” – Direct, it’s always appreciated. Not only is it safe but also intriguing enough to make the reader want to open it.

Found the solution – Bold and sure to catch the eye of your recipient and make them quickly open your email. This is great even for interview follow ups as you will present yourself as the solution to their problem, it makes you stand out from the rest!

These are great examples of how to write a great follow up email subject line. Use these as your guidelines for all your future ones but remember that being creative is always appreciated.

We recommend that you read our previous guides on how to start an email and how to close one, since you’re going to be needing to do those very soon. See you there!

Top 10 Tips & Tricks For Your Interview Follow Up Email

Interview follow up emailSo here we are. You’ve followed our guide, learned about the important skill of writing an interview follow up email and you have finally crafted your very own letter.

We bet it’s well written, stunning and has a dash of your charm to make it memorable, but, before you send it, we want to show you the final details that you can add to really hit a home-run and land your job.

These are the best tips and tricks we’ve gathered over the years that are sure to kick your letter up from good to great and from great to perfect. Read these and double check your own letter to make sure you aren’t missing any of the following important details.


  • Let the interviewer know that you are thankful for their time.

  • Do this not only at the bottom but you should mention it another time during your letter.
    As with everything do not overdo it, these two times are a sufficient amount.

  • Always demonstrate confidence in your tone. 

  • It’s attractive and makes the interviewer respect you.

  • Let them know that you are excited by the opportunity.

  • Enthusiasm is the best way to show the interviewer that you are genuinely interested in the job offer. Which leads us to the next crucial step:

  • Have someone, multiple people if you can, read your letter. 

  • Ask them if the tone of confidence and enthusiasm is present throughout your text in your interview follow up email.

  • Triple check your grammar and spelling errors.

  • You would think it goes without saying but many people forget this step.
    Don’t rely solely on auto-correction, read your letter very carefully and with the utmost attention. A single error will absolutely destroy your letter, don’t let it happen.

  • Your writing should transmit your personality and charisma.

  • It’s the best way to set you apart from the others and it gives real character and weight to the letter. Generic writing won’t do any good, don’t be afraid to show who you are as long as you:

  • Keep it professional.

  • No matter what your style of writing is this is a rule that encompasses everyone.

  • Attach references.

  • If you’ve had previous jobs or experiences, you should back your claims by adding references as an attachment.
    Your interviewer can call them up and get glowing reviews about your work and of yourself as a person. This also works if you never had any jobs before, it can be your old sports coach, a teacher that you impressed or the head of some event you participated in.
    It does wonders to build credibility and trust between you and the company.

  • Show them what you forgot.

  • During the interview you might have forgotten to talk about something incredible you did or really great work you’ve done previously.
    This is your chance to do it. It can be the increase in sales that you were able to cause or artwork that you did for a previous company – as long as it is relevant and very good work.

  • Sell yourself.

  • This is what it all comes down to.
    Show your value and present yourself as the best possible employee for that position, you probably are. This is true for any situation in life, professional or personal.

Closing Comment

And there you have it, your finished interview follow up email.
Be proud of yourself, you’ve just finished writing the most powerful text you can send to your employer, it has enough impact to tip the scale in your favor.
We’re proud of you too for staying with us until the very end and we are sure you’ll land the job.
Good luck!

If you’ve already gotten ahead of yourself and written the interview follow up email before the interview itself, we can guide you on how to ace an interview by reading our list of top 10 common interview questions and answers.

Interview Follow Up Email Template

interview follow up email templateAs promised,  in this post we’re going to show you an interview follow up email template that is direct and impactful.
Feel free to copy this example for yourself and as we’ve said before, replace the placeholders with relevant information and don’t forget to give it your personal touch to show off your character.



Interview follow up email template:

Good morning/afternoon/evening Mr./Mrs. Last Name

I’m writing to say a word of thanks and to let you know how pleasant our interview was. I was able to learn and better understand my possible future position at Company X and how your personal experiences have molded and impacted not only yourself but the workplace as well. I can tell you I’m excited for having been given this opportunity and a possible spot within your team.

It is, as you mentioned during our talk, with a strong team and stronger leadership that we’re able to develop ourselves and I believe that’s what Company X stands for, which can be a rarity nowadays so I count myself lucky.

Once again, I’d just like to say I appreciate the time you allowed me to share personal details and my interest in working with and for you. I believe my skills are best suited with what your team is looking for, and I’d like to prove myself in said way. Thank you, and I hope you’ll contact me soon!


Your type named

Your signature

And there you have it.
Simple, to the point and direct.
Now is the time to give your interview follow up email the last details to really kick it up to perfection, see how on the next (and final) stepTop 10 Tips and Tricks to Perfect Your Interview Follow Up Email.
Now as a few final words of advice, you should also send some simple attachments like possible ideas in a neat file, just to help give the interviewer a taste of the said skills you so eagerly bragged about in your email.
With that, you have the information required to succeed.
See you on the final step!

Interview Follow Up Email Sample

Interview Follow Up Email Sample

interview follow up email sampleEvery interviewer appreciates what’s known as an “interview follow up email”, as we’ve talked about before. Here we’re going to show you an interview follow up email sample so you can read and learn from a professionally written one.

What is an “interview follow up email sample” you ask? Put simply, it is a premade example of how the finished letter should look like in terms of structure and content.

Now, naturally you’ll want to include all necessary data and possibly even more than what was in your résumé (or curriculum vitae if you like to be fancy about it) and include a nice and professional letter of gratitude so here it is:

Interview Follow Up Email Sample

Personal data

Your Name

Your Address

Your City, State, Zip Code

Your Phone Number

Your E-mail

Data of the person and company hiring you





City, State, Zip Code

Dear Mr./Ms. Last Name:

I’m writing to you in advance as a follow-up thanking you for the time taken for our interview regarding the position of X at Company Y.

After speaking with you, I believe that I would be the perfect candidate for said position, presenting the flexibility and learning capabilities needed.

With that, I’d of course bring any technical skills required for a more efficient and less time consuming way of accomplishing necessary tasks.

I’d be very interested in hearing back from you once a decision has been made regarding the position.

If you would like to contact me regarding any possible questions, all means are available within my résumé and within this e-mail.

Thank you again for your time and consideration.


Your typed name

Your signature underneath

We do realize it may sound a bit generic and uninspired but you’re naturally welcome and advised to put your personal twist on it for an extra flair.
It’s always good to make your individuality known.
Now that you’ve seen the sample it’s time for you to go to the next step, the interview follow up email template.

If you’d like to ask us any questions or voice your opinion, please feel free to leave a comment down below.
Good luck!