How To End A Professional Email

how to end a professional emailA professional email is something that people usually struggle with in writing due to its sensitive and very formal nature.
In this article we’ll share with you our expertise and teach you how to end a professional email in an elegant way.

If you want to know how to end a personal email instead, be sure to check out our article about it.


How To End A Professional Email

After writing a formal and professional text you need to use a closing line that maintains this business tone. It needs to be simple and clean, as we like to say, and can’t show too much affection or be sloppy.

In the business world you have different levels of closeness to other co-workers, clients and people in general.
Similar to how you would handle talking to a close friend differently from how you would handle talking to your mother, you need to assess which level of closeness you have with the person you’re writing to.
This gives you the key to write a perfect closing line and is your guide on how to end a professional email in the best way possible.

For example, when dealing with a close client you can be more warm while still maintaining a professional tone. The client will feel appreciated and respected.
When talking to your boss however, unless you know him closely, you should maintain a more uptight and very professional style of writing.

This all applies very strongly to the closing line of your emails, since it’s the place where you have to sign off and where you usually demonstrate the most affection.

We’ve gathered all of the best closing lines for business emails and we’ll now share them with you so you can copy them and use them for yourself!

Examples on how to end a professional email:

Best – Widely used, classic and safe. We’ve also included it in our personal email list because it can be used in both cases. Very simple and clean, great in situations where you’re not sure how to address your contact.

Variations: My Best, All best, All the best.

Best Regards – Another popular closing line, a little more formal and very safe. It’s professional and gives a warm tone.

Variations: Regards, Warm Regards (This one is more close, for a friendly client for example).

Thank You – Simple and effective. Can be used in any regular situation where you want to show appreciation for the person you’re writing to.

Variations: Many Thanks, any other variation is too unprofessional to use.

Looking forward – Great way to show that you are eager to meet with the person, be it a client or a co-worker. One of our favorites.

Variations: None.

In haste – Perfect to use when you don’t have time to proofread and check for errors. It shows consideration and regard for the recipient.

Variations: Rushing.

Sincerely – Another safe option. Very simple but gets the job done.

Variations: Sincerely Yours.


And there you have it, you now know how to end a professional email as best as you can. Simple isn’t it?

We thank you very much for reading our guide and encourage you to check out, if you haven’t already, our most popular guide which will teach you essential abilities on how to write any type of text.